Executive Assistant

About the Company: The purpose of an Executive Assistant is to provide high-level administrative support to executives by managing schedules, coordinating meetings, handling communications, and ensuring efficient office operations. They act as a key liaison, assist in decision-making, and support business priorities to enhance executive productivity.

About the Role: Interaction with consultants, customers, vendors, government agencies and officials to schedule meetings, coordinate events and assist with problem resolution. Interactions/Follow-up with HOD on task assigned by CXO.

Responsibilities:

• Creating and maintaining District Board Meeting agendas, including incorporating agenda material for presentation for routine and special meetings.
• Answers and screens phone calls and manages the CXO mail and social media accounts.
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
• Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
• Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
• Assists CXO with customer inquiries and problem resolution.
• Exhibits willingness to ensure successful inter-departmental relationships.
• Completes the CXO desk report, which requires input from all departments and is presented to the Board of Directors.
• Disseminates information to HOD, Department Managers regarding changes to company’s documents, policies and procedures.
• Travel with CXO as and when required like, customer meetings, Social Events, Award Functions and Product Launch at exhibitions etc.
• Provides general oversight to MD on all activities and day-to-day operations, and assures a smoothly functioning, efficient organization.
• Manage CXO liaising with HOD in other Department Managers and with external contacts.
• Provides transcription and dictation of Board meeting minutes.
• Reviewing the efficiency of HOD and Managers by regular follow-up and timely submissions of reports and analysis.
• CXO diary keeping and arranging appointments.
• Participate in all internal and external audits.
• Perform all other task given by management.

Qualifications: [Education details]

Graduation

Required Skills: [List of required skills]

• Good in communication (verbal and written both)
• Professional Appearance
• Brisk on follow ups and Ability to prioritize and work under pressure
• Efficient in using MS office tools
• Organized and responsible
• Good at documentation and computer proficiency
• Good Product knowledge
• Good in Negotiations

Pay range and compensation package: [Pay range or salary or compensation]

6-7 LPA