Executive Assistant

Can apply : [email protected]

Job Title         : Executive Assistant

Reports to    : Managing Partner / Director

Location        : Noida, Sector- 3

Salary             : Upto 25k to 30k

Industry         : Chartered Accountancy & Business Consultancy

Experience : 1 to 4 years as E.A in any industry

Job Summary:

We are seeking a proactive and detail-oriented Executive Assistant to support senior leadership in our CA & Consultancy firm. The ideal candidate will manage executive schedules, handle confidential client data, assist in proposal preparation, and ensure seamless day-to-day operations. This role requires a high level of professionalism, organization, and an understanding of the finance and consulting industry.

Key Responsibilities:

1. Executive Support

• Manage and maintain calendars, schedule meetings, appointments, and travel.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle sensitive information with confidentiality and discretion.

2. Client Coordination

• Liaise with clients for meeting scheduling, document submissions, and follow-ups.
• Prepare engagement letters, proposals, and client briefs under partner direction.
• Maintain client records and databases with up-to-date information.

3. Office & Documentation Management

• Organize and maintain physical and digital filing systems for client files, reports, and project documentation.
• Draft and format reports, financial statements, and consultancy proposals.

4. Meeting & Event Coordination

• Organize internal and client meetings, prepare agendas, and record minutes.
• Assist in coordination of webinars, client events, or workshops.

5. Finance & Compliance Support (Basic)

• Assist in tracking billable hours, invoicing, and follow-up for payments.
• Coordinate with accounts team for documentation related to GST, TDS, ROC filings, etc.
• Ensure compliance documentation is filed timely (e.g., KYC, NDA, etc.).