Executive Assistant (Fresher)

Job Description – Administrative Assistant

Position Details

Job Title: Administrative Assistant

Company: Shazia Rice Brand of HR Exports Private Limited

Location: Delhi

Employment Type: Full-Time

Experience: 6 Months to 1 Year

Qualification: Any bachelor’s degree

Reporting To: Executive Assistant (EA) to the CEO/Director

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide administrative and coordination support to the Executive Assistant (EA) of the CEO/Director. The ideal candidate should possess excellent communication skills, strong follow-up abilities, and the capability to coordinate effectively with multiple departments while maintaining professionalism and confidentiality.

Company: Shazia Rice Brand of HR Exports Private Limited

Shazia Rice is the flagship brand of HR Exports Private Limited, a rapidly growing company in the FMCG industry specializing in premium-quality rice products. With a strong commitment to quality, innovation, and customer satisfaction, the company has established a trusted presence in both domestic and international markets.

Key Responsibilities

1. Professional Email Communication

• Draft, review, and send professional emails to internal teams and external stakeholders.
• Handle official business correspondence on behalf of the EA and management.
• Ensure timely, accurate, and professional communication while maintaining confidentiality.

2. Department Coordination & Follow-up

• Coordinate and follow up with all departments regarding assigned tasks, deadlines, and action items.
• Track pending work and provide timely status updates to the EA and management.
• Ensure smooth communication and collaboration across departments.

3. Meeting Scheduling & Coordination

• Schedule meetings, appointments, conferences, and business discussions for the CEO/Director and EA.
• Prepare meeting agendas, calendar invites, and coordinate meeting logistics.
• Record meeting minutes and follow up on action points to ensure timely completion.

4. Documentation & Record Management

• Prepare, organize, maintain, and update company documents, reports, presentations, and official records.
• Maintain both digital and physical filing systems.
• Ensure documents are accurate, confidential, and easily accessible when required.

5. Administrative Support

• Assist in preparing reports, presentations, letters, and business correspondence.
• Handle incoming calls, visitors, courier management, and office communication professionally.
• Provide day-to-day administrative support to the Executive Assistant and senior management.
• Maintain confidentiality of executive information and company records.

6. Office Coordination

• Coordinate with internal teams, vendors, and service providers whenever required.
• Support the smooth functioning of office administration and daily operations.
• Assist in organizing meetings, company events, training sessions, and other official activities.

7. Other Responsibilities

• Maintain professional relationships with employees and external stakeholders.
• Ensure timely completion of assigned administrative tasks.
• Perform additional duties assigned by the Executive Assistant, CEO, or Director.

Required Skills

• Excellent written and verbal communication skills.
• Professional business email drafting skills.
• Strong follow-up and coordination abilities.
• Excellent organizational and multitasking skills.
• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Strong documentation and record-keeping skills.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong time management and problem-solving abilities.

Why Join HR Exports Private Limited – Shazia Rice?

·      Opportunity to build and expand an established FMCG food brand.

·      Lead innovative product development initiatives with significant business impact.

·      Work in a dynamic, collaborative, and growth-focused environment.

·      Completive compensation and career advancement opportunities.

·      Exposure to product innovation, market expansion, and strategic business

·      development.