Executive Assistant

Summary/Objective

The Administrative Assistant position provides administrative support to the VP of Human Resources and SVP of People Operations. This role ensures all supplies are stocked, lobby and conference room are clean and ready for visitors, coordinates company events and any other special events for the office. This role ensures the overall needs of the office are met to ensure a safe and efficient work environment.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Autonomous and self starting role.
• Keeps lobby, conference room and kitchen areas cleaned and stocked.
• Assists with new employee onboarding tasks.
• Runs various errands as needed.
• Assists with updating documents on the intranet.
• Ensures company supplies are stocked, manage inventory, and ensure office equipment is maintained.
• Schedule meetings and appointments for VP of HR and SVP of People Operations.
• Assists with set-up and clean-up of visitor meetings.
• Assist in planning and organizing company events, meetings, and conferences.
• Assist in communicating company events and important updates to all relevant employees.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Perform related work as required.
  
  
  

Competencies

• Personal Effectiveness/Credibility.
• Problem Solving/Analysis.
• Communication Proficiency.
• Team Player.
• Work Independently.
• Time Management.
  
  
  

Supervisory Responsibility

This position has no direct supervisory responsibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, scanners, and copy machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit for long periods of time; stand; walk; use hands to type, handle or feel; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time position. Days of work are Monday through Friday. Hours of work are 800 a.m. to 500 p.m.

Travel

No travel is expected for this position.

Required Education And Experience

• High school diploma.
• One year of administrative experience.
  
  
  

Preferred Education And Experience

• Associate’s degree.
• Two or more years of related work experience.
• Experience with Office Suite.
  
  
  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.