Executive Administrative Assistant

Job Description

Key Responsibilities: Administrative Coordination: Assist in organizing and maintaining office systems, files, and records. Support daily administrative operations including correspondence, scheduling, and logistics. Prepare and process official letters, memos, and documents as required. Student & Staff Support: Assist in managing student records, processing forms, and responding to general queries. Support onboarding activities for new students and staff, including document verification and record updates. Handle requests for bonafide certificates, ID cards, loan letters, etc. Office Assistance: Coordinate meetings, appointments, and conference room bookings. Manage travel arrangements, accommodation, and event logistics when required. Ensure office supplies, stationery, and resources are stocked and organized. Data & Reporting: Update databases and maintain accurate documents in physical and electronic formats. Assist in preparing reports, summaries, and presentations for management. Qualifications & Experience: Bachelor?s degree in Administration, Commerce, Management, or related area. 1?2 years of relevant experience in administrative support (educational or office environment preferred). Proficiency in MS Office (Word, Excel, Outlook), and basic database handling. Skills & Competencies: Strong organizational and time-management skills. Effective communication skills (written and verbal). High attention to detail with the ability to maintain confidentiality. Team player with a service-oriented approach. Ability to handle multiple tasks and prioritize effectively. Working Conditions: On-site role with routine office hours. May involve extended office hours during peak periods (admissions, events, etc.)