Document Controller

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

The Role

We are seeking a highly organized and detail-oriented Document Controller to join our team in the Mumbai/Pune/Chennai offices. This role is crucial for ensuring accurate and secure management of project documentation, facilitating effective communication, and supporting the project team.

The ideal candidate will demonstrate strong attention to detail and excellent organizational skills, with both written and verbal communication abilities. Experience managing documentation in both digital and physical formats is essential. The capacity to work well under pressure and remain patient during tight deadlines is important, and prior experience in a construction or engineering environment would be desirable. This is an excellent opportunity for someone looking to build their career in information management within a project-driven setting.

Responsibilities

• Manage the process around documentation distribution, including interfacing with clients & engineers' Document Management portals and ensuring compliance with all procedures.
• Maintain documents accurately including issue sheets.
• Manage requests for documentation from the project teams and other external parties.
• Liaise with project teams and external parties, distributing project-related information securely.
• Regularly review and maintain the accuracy of records, making updates as necessary.
• Ensure confidentiality around sensitive documentation.
• Prepare both regular and ad-hoc reports related to project progress and documentation.
• Train team members on document management processes and systems.
  
  

Requirements

• Ability to work collaboratively within a team and with various departments, as well as liaising with clients.
• Excellent communication and interpersonal skills.
  
  

Maintain accurate registers, transmittals, and issue sheets, ensuring full traceability of document revisions.

Ensuring all submissions, transmittals, and revisions are issued correctly at each occurrence.

• Ideally experienced with major Common Data Environments and Information Management Systems such as Aconex, Viewpoint, Asite, ACC etc.
• Proactive and willing to learn.
• Hands-on experience with SharePoint, MS Office, and MS Excel.
• Strong data organization abilities and keen attention to detail.
• Excellent time management skills and the ability to prioritize tasks effectively.
• Analytical and problem-solving mindset, particularly when dealing with document-related issues.
• Previous experience working as a Document Controller or similar role.
  
  

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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