Data Operations Project Coordinator (Freelancer)

About Us

Deccan AI Experts is a pioneering AI company founded by IIT Bombay and IIM Ahmedabad alumni, with a strong founding team from IITs, NITs, and BITS. We specialize in high-quality human-curated data, AI-first operations, and advanced AI evaluation systems.

About the Role

We are seeking a Data Operations Project Coordinator (Freelancer) to support advanced AI evaluation initiatives focused on data operations, project coordination, workflow management, annotation operations, and cross-functional execution.

In this role, you will coordinate AI data projects, manage task queues, monitor project progress, facilitate stakeholder communication, and ensure timely delivery of operational milestones. Your expertise will help streamline AI data production workflows and improve operational efficiency across distributed teams.

This position is ideal for professionals with experience in Project Coordination, Data Operations, Program Management, AI Operations, Business Operations, PMO, or workflow management.

Responsibilities

• Coordinate day-to-day execution of AI data annotation and evaluation projects.
• Plan and manage project timelines, operational workflows, and resource allocation across multiple concurrent projects.
• Assess operational workflows for efficiency, quality, scalability, and timely delivery.
• Perform task scheduling by assigning work, prioritizing deliverables, balancing workloads, and ensuring deadlines are met across distributed reviewer and annotation teams.
• Manage queue management by monitoring work queues, balancing task distribution, tracking throughput, and ensuring optimal utilization of operational resources.
• Prepare and maintain status reporting, including project dashboards, progress reports, KPIs, milestone tracking, delivery metrics, and operational summaries for leadership and stakeholders.
• Facilitate stakeholder communication by coordinating with project managers, quality teams, reviewers, engineering teams, and clients to provide updates, clarify requirements, and resolve operational issues.
• Drive blocker resolution by identifying execution risks, escalating issues, coordinating cross-functional support, tracking dependencies, and ensuring timely resolution of project bottlenecks.
• Monitor project health, identify operational risks, recommend process improvements, and support continuous optimization initiatives.
• Maintain project documentation, SOPs, operational trackers, meeting notes, and action items.
• Review operational deliverables to ensure adherence to project requirements, quality standards, and delivery timelines.

Requirements

• Bachelor's degree in Business Administration, Operations Management, Project Management, Computer Science, Information Systems, or a related field.
• 3+ years of hands-on experience in Project Coordination, Data Operations, Program Management, PMO, Business Operations, or AI Operations.
• Performing task scheduling across multiple teams while managing priorities, deadlines, and resource allocation.
• Managing work queues to optimize throughput, workload balancing, operational efficiency, and SLA adherence.
• Preparing status reports, dashboards, KPI tracking, executive summaries, and project progress updates.
• Coordinating stakeholder communication across operations, engineering, quality assurance, product, and client-facing teams.
• Driving blocker resolution by identifying dependencies, escalating risks, coordinating cross-functional actions, and ensuring timely issue resolution.
• Supporting distributed teams operating across multiple projects and time zones.
• Proficiency with Microsoft Excel, Google Sheets, Jira, Asana, Trello, ClickUp, Monday.com, Airtable, Notion, or similar project management tools.
• Familiarity with Agile, Scrum, Kanban, or other project delivery methodologies is preferred.
• Strong organizational, analytical, and problem-solving skills with excellent attention to detail.
• Excellent written and verbal English communication skills.
• Ability to coordinate cross-functional teams in a remote, fast-paced environment.

Preferred Qualifications

• Experience supporting AI data annotation projects, machine learning operations, content moderation, trust & safety, or large-scale data labeling programs.
• Experience creating SOPs, workflow documentation, operational dashboards, and performance reports.
• Familiarity with AI evaluation workflows, annotation platforms, reviewer operations, or quality management systems.
• Knowledge of SQL, Power BI, Tableau, or data visualization tools is an advantage.
• Professional certifications such as PMP, CAPM, PRINCE2, Scrum Master (CSM/PSM), Agile Project Management, or Lean Six Sigma are highly desirable.

Why Join Us

• Competitive hourly pay: ₹1,,500 - 2,000/hour
• Fully remote with flexible working hours.
• Opportunity to contribute to cutting-edge AI data operations and evaluation initiatives.
• Exposure to advanced AI systems focused on scalable human-in-the-loop operations and AI benchmarking.
• Flexible project-based opportunities with global teams.
• Work on next-generation AI solutions supporting enterprise-scale data operations.