Compliance and Contract Specialist

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Compliance and Contract Specialist

Job Category: LEGAL

Requisition Number: COMPL003272

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Posting Details

• Posted: May 8, 2026
• Full-Time
• Hybrid
• Locations
  

Showing 1 location

AGT PRO Cincinnati OH

Prospiant

7108 Shona Dr

Cincinnati, OH 45237, USA

AGT PRO Cincinnati OH

Prospiant

7108 Shona Dr

Cincinnati, OH 45237, USA

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• Pay or shift range: $80,000 USD to $110,000 USD
  
  

The expected wage range for this position is listed above. When determining candidate offers, we consider factors such as experience, job-related skills, education, training, geographic location, among other job-related factors. Additional compensation, including bonuses may be available. For details about benefits, including healthcare, retirement, and paid time off, visit www.gibraltar1.com/careers/

Job Details

Description

About Our Company - Prospiant represents the agriculture technology business portfolio of Gibraltar Industries, Inc. (NASDAQ: ROCK), and is the leading U.S.-based provider of turnkey controlled environment agriculture (CEA) solutions for growing fruits, vegetables, and flowers. The company has expertise in custom-designed, manufactured, and installed greenhouses for research, education, and retail garden centers.

Prospiant Embodies Long-term Stability With The Unmatched Financial Strength And End-to-end Expertise Of Our Heritage Brands; Gained During More Than 150 Years Of Combined Business Success. Our Customers Rely On Our Expertise To Succeed In These Markets

• Produce — growers of fruits and vegetables located closer to grocery retailers and restaurants they supply
• Commercial — growers of flowers and plants as well as greenhouses for educational, research and institutional organizations and retail businesses
  
  

We are trusted AgTech experts partnering to grow a prosperous and sustainable world. Our success in the produce, commercial, and cannabis markets couldn't be possible without our employees' commitment to our core values - Make It Better, Make It Right, Make It Together, and Make An Impact.

• Make It Better - Challenges our way of thinking every day to exceed the needs of our customers and improve our business and workplace. Raises the bar and sets new standards.
• Make It Right - Cares about doing the right thing for fellow employees, customers, and our communities. Holds high standards of ethics and safety and includes others. Does not look the other way when something is amiss.
• Make It Together - Works collaboratively with others, across the organization, and with our customers. Fosters a culture that is inclusive of different perspectives and experiences.
• Make An Impact - Approaches work and life with an intent to drive change and make a difference for our customers, investors, and community.
  
  

Gibraltar is a leading manufacturer and supplier of products and services for North American AgTech, renewable energy, residential, and infrastructure markets. By building solutions that make life better for people and the planet, Gibraltar advances the art and science of engineering, science, and technology to shape the future of comfortable living, sustainable power, and productive growing.

Guided by an inclusive, values-driven culture that celebrates and rewards different perspectives, we work together to create lasting positive impact on everyone our business touches. To learn more about what makes us #GibraltarProud, visit our website: www.gibraltar1.com

Position Summary

The Compliance and Contract Specialist is responsible for managing and maintaining Prospiant's state contractor licenses, subcontractor and vendor insurance compliance, and other related documentation. This role involves ensuring timely renewals and adherence to compliance requirements, including initiating meetings with senior leadership for exceptions and approvals. The position also supports the upkeep of Lien Rights, Master Service Agreements (MSAs), Certificates of Authority, and business licenses in collaboration with various teams. The Compliance and Contract Coordinator will also support the company’s Sales Team in the contracting process to ensure quick, thorough, and consistent review, modification, and execution of non-Prospiant contracts with the appropriate company protections and sufficient detail to eliminate ambiguity in interpretation of contract terms and non-tangible deliverables, requiring the requesting and entering information regarding contract information, bonds, warranties, and customer documentation.

Primary Responsibilities

• Pursue State Contractor Licenses upkeep (new and renewals) in states where Prospiant is required to have such license to operate.
• Pursue and Upkeep Subcontractor and Specialty Vendors Insurance Compliance documentation. Notify Operations and Sales Team when companies become noncompliant.
• Initiate meetings with management regarding subcontractor exception requests to compliance requirements for approval/rejection
• Manage Notice of Furnishing letters and distribution of other Lien Rights Documentation required, via 3rd party service portal.
• Assist in MSA upkeep and new vendor subcontractor compliance requirements.
• Assist in Certificate of Authority upkeep with Design and Engineering Team, when requested.
• Assist with Business Licenses with Finance Team, when requested.
• Maintain Procore Directory Information for internal and external entities.
• Compliance reporting.
• Follow up on documentation required internally and externally.
• Research state compliance requirements to ensure continuity in licenses and listings of key stakeholders (internal and external).
• Using contracting experience, read, compare, red-line, and interpret sales contracts for projects to ensure contract supports and benefits Prospiant’s strategic advantage, and amplify information to senior leaders when identifying potentially cumbersome or other provisions likely to impact performance or margin.
• Review, edit and negotiate contract templates, terms, and work closely with sales team to resolve key terms and risks.
• Assist with the organization and tracking of all contracts.
• Work closely with risk management on all contract information for bond applications, warranties, Certificates of Insurance, claims, IP’s, Patents, etc.
• Coordinate critical dates and follow-up to ensure contract compliance.
• Participate in contract postmortems to identify opportunities to improve and streamline future contracts, when requested.
• Perform clerical duties such as filing, basic accounting, data entry, and more.
• Work closely with external counsel as needed to review/negotiate/redline legal terms in contracts.
• Abide by all Federal, State, and local laws; uphold and maintain accountability to all Company policy.
• Work on special projects and other duties as requested.
  
  

Position Qualifications

• Associate degree in Construction, Paralegal, Law, Business Administration or Related, preferred
• 5+ years of experience in construction industry with contract administration
• Paralegal Certification preferred
• Must be proficient in Microsoft Word, Excel, Procore and Bluebeam (PDF editing)
• Must demonstrate strong organizational skills, self-initiative, and proactive sense of urgency
• Results-oriented, following through on tasks to completion
• Travel less than 10%
  
  

Why Prospiant?

• Complete Benefits Package: Medical, Dental, Vision, Life Insurance, STD/LTD, 401(k) with company match
• Opportunities for career development and advancement
• Dynamic workplace
• Paid volunteer time off
• Education assistance
• Referral bonus
• Annual bonus opportunity
• Opportunity to get involved with employee resource groups and engagement events
  
  

Gibraltar is an Equal Opportunity Employer; and considers applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. In addition, Gibraltar will provide reasonable accommodations for qualified individuals with disabilities.

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.