Company Secretary

About PINscale

PINscale, founded by alumni of premier institutions, is a Hyderabad-based company specializing in “HyperGrowth-as-a-Service.” With founders Shesha Sai and Praneetha Moturi at the helm, PINscale leverages innovative strategies to drive 🚀 rapid business growth. Their unique approach includes partnerships with prestigious clients like iB Cricket, Floww.ai, and NxtWave.

As we expand, we also focus on ensuring robust corporate governance, compliance with statutory requirements, and transparent business practices. We are seeking a Company Secretary who will play a key role in maintaining legal compliance, advising on corporate laws, supporting board activities, and ensuring adherence to the Companies Act and related regulations.

• Website: https://pinscale.in/

📝 Job Overview: The Company Secretary is responsible for ensuring that the Company complies with all statutory and regulatory requirements, maintains high standards of corporate governance, and effectively manages board-related activities. This role involves providing legal and administrative support, overseeing regulatory compliance, and advising the board on matters of governance.

✨ Key Responsibilities:

Company Secretarial Responsibilities:

1. Responsible for all Compliance in secretarial matters under Companies Act 2013, FEMA, 1999, and other applicable laws and regulations applicable for both Private and Public Companies.
2. Organize and manage Board meetings, General meetings and Committee meetings, including preparing agendas, coordinating logistics, and ensuring follow-ups on decisions and actions.
3. Maintain statutory registers and other secretarial records in accordance with legal requirements.
4. Prepare and circulate notices, draft minutes of meetings, and compile all necessary documentation related to Board, Committee, and shareholder meetings.
5. Ensure timely filing of forms and returns with regulatory authorities such as the Registrar of Companies (ROC), Reserve Bank of India (RBI), and other relevant Depts.
6. Liaise regularly with depositories (NSDL, CDSL), the Registrar and Transfer Agent (RTA), and other relevant stakeholders to ensure smooth compliance and communication processes.
7. Help foster a Job collaborative and learning-driven environment within the secretarial support team

🛡️ Governance and Compliance:

1. Ensure the Company complies with legal, regulatory, and corporate governance requirements.
2. Advise the board on governance best practices, evolving regulatory landscapes and statutory obligations
3. Conduct periodic training and awareness sessions for Board members and senior management on regulatory updates, compliance responsibilities, and governance

🚨 Risk Mitigation:

1. Identify and assess potential governance and compliance risks.
2. Develop and implement risk mitigation strategies and conduct regular compliance audits

📝 Policy Development:

1. Develop, implement, and enforce Corporate Policies and procedures to mitigate compliance risks
2. Review and update compliance policies regularly to reflect changes in regulations and best practices

📊 Audits and External Reporting:

1. Conduct regular audits to identify process gaps, compliance issues, and areas for improvement in regulatory compliance.
2. Assist in providing documentation and information required during Statutory and any other audits, ensuring timely and smooth audit processes.

🎓 Qualifications:

• Qualified Company Secretary with a valid membership Number.
• 2+ years of relevant secretarial and compliance experience, preferably in a corporate environment.

💡Skills:

• Thorough understanding of Corporate Law, Governance frameworks, and Regulatory Compliance
• High attention to detail with the ability to manage multiple responsibilities and deadlines.
• Proficiency in drafting Notices, Minutes, compliance policies, and Process documentation.
• Excellent organisational, verbal and written communication skills.
• Ability to work independently as well as collaboratively in a team environment.
• Strong analytical and problem-solving skills.

🔷 Additional Details:

• Work Location: Nanakramguda, Hyderabad
• Work Type: Work from Office