Bid Specialist - US Facing

Job Title: Bid Specialist – US Bids

Location: Noida / Sector 63 (or as specified)

Reports To: Bid Team Lead and US Manager

About iPrime Services Pvt. Ltd.

iPrime Services is the authorized Veoci partner for India and South Asia, delivering enterprise software solutions across aviation, business continuity management, and other critical operations sectors. We support clients globally, including a growing base of US-based principals and enterprises. Among our core activities, we provide bid preparation and management services for our US principals i

Role Overview

We are seeking a detail-oriented Bid Specialist to manage the end-to-end bid and proposal process for our US-based opportunities. This role involves identifying relevant tenders and RFPs, coordinating cross-functional inputs, and producing high-quality, compliant, and persuasive bid submissions that position iPrime and Veoci competitively in the US market.

Key Responsibilities

• Monitor and identify relevant RFPs, RFIs, and tenders from US-based clients and procurement portals
• Analyze bid requirements, eligibility criteria, and compliance checklists to assess fit and win probability
• Coordinate with sales, technical, and delivery teams to gather inputs for proposal content
• Draft, structure, and edit compelling proposal narratives, executive summaries, and technical responses
• Use AI tools to accelerate research, drafting, and content reuse across bids while ensuring accuracy and compliance
• Ensure all submissions meet formatting, documentation, and compliance requirements specific to US procurement standards
• Manage bid timelines, tracking key milestones and submission deadlines
• Maintain a repository of reusable content, past submissions, and win/loss documentation
• Collaborate with pricing/commercial teams to finalize cost proposals and terms
• Track bid outcomes and support post-submission clarifications or client queries
• Continuously improve bid quality based on feedback and win/loss analysis

Required Qualifications

• Bachelor's degree in Business, Communications, English, or a related field
• Excellent academic track record; must have scored above 90% in Class 12 Boards (CBSE)
• Must be based in / from a metro city
• 2–5 years of experience in bid/proposal management, preferably with exposure to US government or enterprise procurement processes
• Excellent written English with strong editing and proofreading skills
• Familiarity with US RFP/RFI formats, compliance matrices, and procurement portals (e.g., SAM.gov, state/local portals)
• Strong project management skills with the ability to manage multiple deadlines simultaneously
• Working knowledge of AI tools (e.g., ChatGPT, Claude, Copilot) for drafting, research, and content optimization
• Proficiency in MS Office/Google Workspace; experience with proposal software is a plus

Preferred Qualifications

• Experience in enterprise software, SaaS, or technology services bids
• Familiarity with sectors such as aviation, business continuity, public safety, or government services
• Prior experience working with or for US-based clients or principals
• Experience using AI-powered proposal or research tools in a bid/sales environment

Key Attributes

• Meticulous attention to detail and deadline discipline
• Strong persuasive writing ability
• Comfortable working across time zones with US teams/clients
• Curious and adaptive mindset toward new tools and technologies, including AI