Associate- CEO Office (administrative assistant)

Job Purpose

We are looking for a Junior Associate to support the CEO's Office in administrative and coordination activities. This role offers hands-on exposure to executive-level operations and requires a resourceful, organized, and proactive individual who can manage tasks with ownership, precision, and confidentiality.

The selected candidate will assist in the smooth functioning of the CEO's Office by providing administrative, operational, and coordination support while ensuring effective communication and workflow across departments.

Key Responsibilities1. Administrative Support

• Assist in managing day-to-day administrative activities of the CEO's Office.
• Prepare and organize documents, reports, and meeting materials.
• Maintain accurate filing systems and ensure timely data updates.
• Support scheduling, calendar management, and travel arrangements when required.

2. Coordination & Follow-ups

• Coordinate with internal departments to ensure timely submission of reports and updates.
• Track tasks, deadlines, and deliverables across teams under the CEO's portfolio.
• Follow up on pending actions and facilitate smooth communication between departments.

3. Communication & Documentation

• Draft internal communications, meeting notes, and correspondence.
• Assist in preparing presentations, reports, and briefing materials.
• Maintain confidentiality and handle sensitive information with discretion.

4. Proactive Engagement

• Anticipate administrative requirements and provide proactive support.
• Identify gaps and opportunities for process improvement.
• Support the implementation of key initiatives and priorities of the CEO's Office.

Required Skills

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Professional attitude with the ability to maintain confidentiality.
• Proactive mindset and willingness to learn in a fast-paced environment.

Preferred Candidate Profile

• Strong coordination and follow-up skills.
• Ability to manage multiple priorities efficiently.
• Good interpersonal and stakeholder management skills.
• Self-motivated, dependable, and eager to take ownership of responsibilities.

Job Location -

Kinfra technopark, Kakkanchery, Kozhikode (Onsite)

Working Days

Monday to Friday (5 Days a Week)

Weekly Off

Saturday & Sunday (Fixed Off)

Working Hours

9:30 AM to 6:30 PM