Administrative Specialist

Administrative Assistant (4595-39)

Deadline to Apply:

Open Until Filled

Work Location:

River City Correctional Center

3220 Colerain Avenue

Cincinnati, OH 45225

Work Hours:

80 Hours Bi-Weekly

Starting Salary:

$ 20.00 an hour

Requirements (Education, Experience, Licensure, Certification):

• Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed below.
• High school diploma or its equivalent, and one year of office experience preferred.
• Previous experience in using a multi-line telephone system desirable.
  
  
  

Licensure And Certification Requirements

None

Job Duties (Summary):

• Operates telephone equipment with six lines or more.
• Answers all telephone calls coming into the facility.
• Takes messages for absent and occupied personnel and relays such information.
• Acts as a filing clerk and generally maintains office files.
• Greets visitors and requests visitors sign a daily log sheet.
• Distributes mail and departmental correspondence.
• Operates camera, facsimile machine, and photo copier.
• Operates transcriber.
• Acts as messenger to other agencies as needed.
• May sign for delivery of office supply goods. Forwards all paperwork to the Business Office.
• Ensures any emergency calls are processed immediately and that appropriate staff are notified according to agency policies and procedures. Uses paging system when necessary.
• Provides and Performs clerical duties for several staff to include: typing of any correspondence, reports, tables, charts, or other related projects. Proofreads copy, makes corrections and obtains signature or may sign when requested.
• Maintains all necessary files.
• May be required to gather and compile information for reports.
• Maintains office supplies, fill and stocks equipment as needed.
• Maintains strict confidentiality with respect to all information obtained and processed in the operation of River City Correctional Center.
• Use and create spread sheets accurately.
• Work with Residents and public needed
  
  
  

Note: This job description shall in no way be construed as a limitation on the authority of supervisory personnel to assign tasks which are not listed in the job duties section to employees under their direct or indirect supervision.

Positions Supervised

None

Knowledge, Abilities And Skills

• Knowledge of general office procedures, clerical duties, telephone practices and procedures.
• Knowledge of the excel, word.
• Ability to be tactful and diplomatic.
• Ability to be patient, helpful, and understanding.
• Ability to recall department information.
• Ability to record messages accurately.
• Ability to write and spell correctly.
• Ability to type 60-65 wpm error free.
• Ability to sit continuously at a receptionist station for periods of at least two hours.
• Ability to operate standard office equipment such as copier, facsimile machine and transcriber.
• Ability to reach into file drawers in standard four-drawer filing cabinets.
• Ability to keep track of staff movements.
• Ability to remain calm in tense situations.
• Skills in oral and written communication.
• Visual ability to read and prepare reports.
• Visual ability sufficient to effectively operate office equipment including copier, facsimile machine, and camera and to read correspondence and instructions.
• Hearing ability sufficient to hold a conversation with other individuals both in person and over a telephone, and ability to hear recording on transcription device.
• Speaking ability sufficient to communicate effectively with other individuals in person and over a telephone.
  
  
  

Working Conditions

Correctional facility setting; moderate noise.

Physical Demands

Work involves a significant amount of sitting, talking, listening, stooping, kneeling and reaching with hands and arms.

Communications

Speaks with callers on the telephone; gives whereabouts of staff, greets visitors; gives directions.

Employment is at the will of the Executive Director.

Employee benefits are included but are not limited to employees regularly schedule to work an average of thirty (30) hours or more per week. Medical insurance coverage through United Health Care, dental, vision, vacation, sick leave,15 observed paid holidays, employer paid life insurance, and Ohio Public Employees Retirement (OPERS) where employees contribute 10% of their pay on a pre-tax basis and the employer contributes 14%.