Administrative Associate

Who We Are

International Justice Mission (IJM) is a global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.

The Need

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Administrative Associate to provide high-quality executive and administrative support while strengthening coordination, communication, and operational effectiveness across the State Program.

The Administrative Associate will play a critical role in supporting the State Program Director by managing executive coordination, communications, scheduling, documentation, and stakeholder engagement. This role will work closely with internal teams and external stakeholders to ensure seamless operations, effective planning, and timely execution of key priorities.

The role is based in Vijayawada, Andhra Pradesh.

Responsibilities:

Executive & Administrative Support:

• Provide comprehensive administrative support to the State Program Director.
• Manage calendars, meetings, correspondence, and follow-up on key action items.
• Coordinate travel arrangements, event logistics, and executive schedules.
• Prepare reports, presentations, agendas, and official documentation.

Coordination & Stakeholder Management:

• Serve as the primary coordination point between the State Program Director and internal teams.
• Collaborate with regional, and global teams to ensure timely communication and execution.
• Build effective relationships with internal and external stakeholders.
• Support cross-functional coordination for organizational initiatives.

Planning & Operational Support:

• Maintain systems to track priorities, deadlines, and ongoing initiatives.
• Support implementation of program initiatives and operational priorities.
• Coordinate administrative documentation, expense reporting, and payment processes.
• Ensure compliance with organizational policies and procedures.

Documentation & Information Management:

• Organize confidential records, reports, and official documentation.
• Maintain accurate electronic and physical filing systems.
• Support preparation of meeting materials and maintain project documentation.
• Ensure timely access to information and records as required.

Qualifications

Education & Experience:

• Bachelor's degree in Business Administration or a related field.
• Minimum 3 years of experience providing executive or administrative support to senior leaders.
• Experience coordinating multiple projects in a fast-paced professional environment.
• Experience working with diverse internal and external stakeholders.

Technical Competencies:

• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Strong organizational, planning, and time management skills.
• Excellent business writing and documentation skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and follow-through.
• Excellent coordination and communication skills.

Critical Qualities

• Strong interpersonal and relationship-building skills.
• High level of professionalism and discretion.
• Excellent organizational and problem-solving abilities.
• Collaborative mindset with strong stakeholder management skills.
• Adaptability and ability to work in a fast-paced environment.
• High integrity and commitment to operational excellence.

Application Process:

Upload Resume & Cover Letter in one PDF document and send the application to [email protected]

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding

Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidate's value congruence and thorough background, police clearance, and reference check processes.