Administrative Assistant

Company Description ShepHertz Technologies provides an enterprise platform for agile and incremental digital transformation for organizations of varying sizes. Deployed in 9 countries and processing over 110 billion API calls, the company is trusted by thousands of indie developers, app studios, and enterprises in more than 150 countries. ShepHertz offers a one-stop solution that supports public, dedicated cloud, hybrid, and on-premise services, helping customers build complex applications quickly. Its platform enables secure exposure of protected resources as APIs and delivers actionable big data analytics to meet evolving consumer expectations. The company focuses on seamless, omni-channel experiences that allow end users to transition easily across devices.

Job Title: Administrative Assistant

Location: Gurugram (Work from Office)

Experience: 1–2 Years

Employment Type: Full-Time

Job Overview

We are looking for a smart, proactive, and well-organized Administrative Assistant to manage day-to-day administrative operations and ensure the smooth functioning of the office. The ideal candidate should possess good communication skills, a professional attitude, and the ability to handle multiple responsibilities efficiently.

Key Responsibilities

• Manage daily office administration and ensure smooth office operations.
• Handle housekeeping staff, office maintenance, and vendor coordination.
• Manage office supplies, stationery, pantry inventory, and procurement.
• Coordinate with vendors for repairs, maintenance, courier services, and office requirements.
• Maintain office assets and inventory records.
• Assist in organizing meetings, events, employee engagement activities, and office celebrations.
• Coordinate travel bookings, hotel reservations, and transportation arrangements when required.
• Handle incoming calls, visitors, and reception-related activities professionally.
• Ensure conference rooms are properly maintained and meeting-ready.
• Support HR and Finance teams with administrative documentation and coordination.
• Maintain office records, invoices, bills, and vendor documentation.
• Ensure workplace cleanliness, safety, and compliance with company policies.
• Perform other administrative tasks as assigned by management.

Required Skills

• Excellent communication and interpersonal skills.
• Smart, presentable, and professional personality.
• Strong organizational and multitasking abilities.
• Good negotiation and vendor management skills.
• Ability to work independently and take ownership of responsibilities.
• Basic knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Good documentation and record-keeping skills.
• Positive attitude with a customer-service mindset.
• Strong problem-solving and coordination skills.
• Ability to prioritize tasks in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree in any discipline.
• 1–2 years of experience in General Administration, Office Administration, or Facilities Management.
• Experience working in an IT company or corporate office will be preferred.

What We're Looking For

• Energetic and proactive individual with a "can-do" attitude.
• Strong ownership and accountability.
• Excellent coordination and follow-up skills.
• Professional etiquette while interacting with employees, vendors, and visitors.
• Ability to manage multiple priorities with attention to detail.