Administrative Assistant

Agility Partners is seeking a qualified Executive Administrative Partner to fill an open position with a Fortune 15 company based in the greater Seattle area. This role supports a senior production leader responsible for delivering one of the most iconic franchises in gaming, spanning cinematic campaigns, multiplayer experiences, and live service operations for global audiences.

The position plays a critical role in maintaining production clarity, milestone alignment, and operational coordination across creative, engineering, and production teams. This is an exciting opportunity for an experienced administrative professional who thrives in fast-paced environments and enjoys working at the center of high-impact creative and technical initiatives.

This role will be a W2 Contract Role: 100% on-site in Redmond, WA.

Responsibilities:

• Manage and optimize executive calendar planning around key production milestones, sprint reviews, cross-team syncs, and partner engagements.
• Support milestone reviews and executive meetings by organizing materials, tracking action items, and ensuring decisions and follow-ups are documented.
• Coordinate cross-functional activities with production, engineering, creative, and operations teams to maintain alignment across workstreams.
• Oversee operational logistics including travel coordination, distribution list management, onboarding support, offsite planning, and executive event coordination.

Qualifications:

• 5–8+ years of experience supporting Director or Senior Director-level leaders in complex organizational environments.
• Strong experience with Microsoft tools including MSExpense, Employee Central, SharePoint, MSTravel, and Microsoft 365.
• Proven experience managing complex executive calendars and coordinating milestone-based workstreams.
• Experience supporting project planning, event planning, space management, and onboarding/offboarding processes.
• Strong organizational and prioritization skills with the ability to operate independently in ambiguous and deadline-driven environments.
• High level of professionalism, confidentiality, and emotional intelligence when working with senior leadership and cross-functional teams.
• Experience working in gaming, technology, film production, or live service environments preferred; familiarity with tools such as Jira is a plus.