Administrative Assistant

Job Title: Administrative Assistant

Pay Rate: $24 to $28/Hr

Duration: 12 months

Location: Norwood, OH

Shift - 1st Shift

This position is for the Electrical Motors and Drives division.

We are seeking a highly organized and detail‑oriented Administrative Assistant to support both the Norwood Motor Factory and the Sales Team. This role is responsible for managing day‑to‑day office operations, providing comprehensive administrative support, and ensuring efficient organizational processes across both teams.

• Provide general administrative assistance, including filing, data entry, calendar management, travel coordination, visitor reception, and front‑office telephone support.
• Manage the full onboarding and offboarding process for new hires and departing employees.
• Collect and distribute mail and oversee the ordering and maintenance of office supplies.
• Prepare professional communications such as memos, emails, invoices, and reports.
• Assist with planning and coordinating events, including tradeshows, customer visits, and factory training sessions.
• Support and manage logistics workstreams for scheduled sales events.
• Process expense reports and coordinate travel arrangements.
• Monitor and track fleet maintenance activities through the Wheels program.
• Utilize organizational resources responsibly and manage expenses in alignment with established budgetary guidelines.
• Interact and collaborate professionally with all members of the organization, as well as with external suppliers and clients/customers.
• Manage basic HR‑related responsibilities, including preparing welcome packages for new employees, administering onboarding documentation, and completing I‑9 employment verification.
• Serve as a backup Document Administrator as needed to ensure continuity of office operations.

Qualifications:

• High school diploma or state-recognized GED required; Associate degree preferred
• Excellent organizational and interpersonal skills
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.)
• Experience with SAP (not required)
• Good verbal and written communication skills in English
• Qualified applicants must be legally authorized for employment in the United States and must not require employer-based support or sponsorship now or in the future