Admin & Finance Associate

Actively Reviewing the Applications

QUEST Alliance

India, Ahmedabad, Gujarat Full-Time On-site

Posted 1 day ago • Apply by May 25, 2026

Job Description

About Us

About the Role

We are looking for an experienced person to manage the Admin & Finance responsibility for the Gujarat state program.

Role Description

Ensure at least 3 vendors are available for key products and services in Gujarat state where QA has activities and operations.
Ensure new vendors registration is completed as per the process
Make arrangement for vendor empanelment and ensure that we have all vendors signed in for different process wherever required
Maintaining a database of various vendors
Process procurement of goods as per the request and following the policy and process
Ensure booking of local travel and accommodations for staffs and consultants
Ensure logistics are arranged for all events including training and workshops
Ensure that the office is being maintained and kept in order
Ensure that the school kits are ready and reach the partners as per the schedule to ensure timely implementation at school level
Develop and sustain the relationship with the third parties for office cleaning/ maintenance/ security
Develop and sustain relationships with hotels/ training centers for delivering program training
Maintain effective coordination with all vendors by fostering strong relationships with key stakeholders.
Ensure the key staff at the state and district office have a clear understanding of the processes and support them as required
Ensure all the vendors bills are received on time as per the accounting requirements.
Ensure the state office asset inventory is updated and in sync with the org level Fixed Asset regist er

Hands on with the sector/ Knowledge of the job

Understand Finance and Admin policy and process related to procurement, travel, contract.

Reporting

Taking ownership of the relevant work and being available for performance review and periodic meetings
Being available to respond to the request of the FA team.
Participating actively in the FA planning and review meetings and team meeting

Adherence to systems and processes

Adhere to all the finance and HR policies of the organization
Uphold the values of Quest Alliance

Requirements

Required Skills:

A graduate with Minimum 2 - 5 years of work experience, in NGO sector in admin role.
Strong communication skills in English both written and verbal. Knowledge of Hindi and other regional languages is a bonus
Expert Microsoft Office Suite user
Good organisational skills
Experience in office admin management