Admin Assistant

Job description:

Responsibilities:

1. Daily Rounds

• Ensure overall centre hygiene and cleanliness.
• Conduct housekeeping checks and rounds.
• Monitor maintenance needs and raise purchase requests as required.
• Review meal menu and conduct food tasting.

2. Kitchen & Grocery Audit

• Cross-check grocery stock with Excel records and note current availability.
• Coordinate purchases from vendors.
• Conduct weekly/fortnightly grocery audits in the kitchen.

3. Stock Ordering

• Manage stock levels and ordering for:

o Medicines

o Surgical supplies

o Groceries

o Cleaning materials

o Diapers

o Maintenance supplies

o Stationery

4. Petty Cash

• Record material purchases accurately.
• Handle cash withdrawals and cheque deposits.
• Maintain daily cash tally and petty cash sheet.

5. Staff Administration

• Support new staff enrollment processes.
• Monitor attendance through registers and Biomax software.
• Manage staff leave records.
• Coordinate staff exit formalities.
• Assist in resolving staff escalations.

6. SOP / Inventory & Audit

• Conduct regular audits of:

o Grocery stock

o Medicine stock

o Surgical stock

o Medical equipment

o Furniture and other assets

7. Software Management

• Update daily elder and staff attendance.
• Maintain and update elder records.
• Add billables elder-wise on a monthly basis.
• Generate monthly invoices.
• Share receipts with clients after payment confirmation from accounts.

8. Event Management

• Coordinate with volunteers for centre activities.
• Plan and manage birthdays and festival celebrations as per the event calendar.

9. Donor Management

• Maintain accurate and updated records of donors and donations.

Education and/or Work Experience Requirements:

• Graduate
• Experience: Minimum 2 years (Preferred in admin or healthcare setting)Skills
• Proficient in Microsoft Office & Google Sheets
• Familiar with HRMS tools (e.g., KEKA)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹22,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person