Accounts Payable Associate _Immediate Joiner

Position Overview:

The Accounts Payable Associate is responsible for managing the financial obligations of the company by ensuring timely and accurate processing of vendor invoices and payments. This role requires meticulous attention to detail, strong organizational skills, and the ability to effectively communicate with vendors and internal stakeholders.

Key Responsibilities:

Invoice Processing:

• Receive, review, and verify invoices for accuracy and completeness.
• Match invoices with purchase orders and receiving documents.
• Code invoices to appropriate general ledger accounts and cost centers.
• Enter invoices into the accounting system for processing.

Payment Processing:

• Prepare and process payment batches for approval.
• Ensure timely and accurate payments to vendors, including checks, ACH transfers, and wire transfers.
• Reconcile vendor statements and resolve any discrepancies.
• Respond to vendor inquiries regarding payment status.

Vendor Management:

• Maintain accurate vendor records, including contact information and payment terms.
• Communicate with vendors regarding payment issues, discrepancies, and inquiries.
• Establish and maintain positive relationships with vendors to facilitate smooth payment processing.

Month-End Close:

• Assist with month-end closing activities related to accounts payable.
• Prepare accruals for outstanding invoices and expenses.
• Generate reports and provide analysis as needed.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2-3 years of experience in accounts payable or related accounting role.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, other ERP) and MS Excel.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication skills, both written and verbal.
• Ability to prioritize tasks and manage workload efficiently.
• Familiarity with procurement processes and vendor management.
• Experience with expense reporting systems is a plus.
• Knowledge of tax regulations related to accounts payable is advantageous.

Logistical Requirements:

• Laptop/System with minimum specifications (15-inch screen, 8GB RAM for Windows or 3GB RAM for macOS, minimum Intel Core i5/i3 processor @ 2.4GHz, minimum 256MB internal GPU).
• Good quality camera and headset.
• Quiet and well-lit workspace conducive to focus and productivity.
• Fast and reliable internet connection with a minimum speed of 100 Mbps.