Accounting Supervisor

Job Title: Accounts Supervisor

Reporting to: Head of Finance

Job Summary

We are seeking a detail-oriented and proactive Accounts Supervisor to support day-to-day accounting operations for our company.

Key Responsibilities

Day-to-Day Accounting

• Maintain accurate and timely accounting records in QuickBooks Online (QBO)
• Post daily transactions including revenue, receipts, expenses, vendor invoices with proper classification of income, expenses, assets, and liabilities
• Bank, credit card accounting and reconciliation

Revenue & Receipts Reconciliation

• Reconcile daily/weekly revenue between source systems (POS / EMR / Zenoti) and QBO, further reconcile with bank deposits and receipts against reported revenue
• Investigate and resolve variances related to collections, refunds, chargebacks, and timing differences by following up with the team members

Accounts Payable (AP)

• Manage AP aging, obtaining approvals and ensure timely payments

Inventory Accounting

• Track inventory movements and costs
• Reconcile inventory balances between systems and accounting records

Month-End Close & Workpapers

• Prepare month-end schedules, supporting workpapers and assist in monthly close activities
• Support audit and tax requests with accurate documentation

Systems & Process Support

• Work with multiple systems such as QBO, Zenoti, POS systems, Bill.com, Divvy statements, EMR platforms
• Identify process gaps and suggest improvements for efficiency and controls
• Support transition of processes, documentation, and SOP creation
• Any other role/task that is assigned

Required Qualifications

• Semi qualified/Bachelor’s degree in Accounting, Finance, or Commerce
• 4–7 years of relevant accounting experience (US accounting preferred)
• Strong working knowledge of QuickBooks Online
• Hands-on experience with reconciliations and month-end close
• Good understanding of US accounting concepts (accruals, revenue recognition basics, AP/AR)
• High attention to detail and strong analytical skills
• Ability to work independently and meet US time-zone deadlines

Preferred / Nice-to-Have

• Experience with Zenoti, POS systems, EMR systems
• Experience using Bill.com
• Exposure to multi-location or healthcare / retail businesses
• Prior experience working with US-based clients or companies
• Knowledge of internal controls and audit support

Key Skills

• Accounting and reconciliation
• AP Processing & Vendor Management
• Strong written and verbal communication