Accounting & Operations Coordinator

Position Overview:

We are seeking a detail-oriented and dependable Accounting & Operations Coordinator to support our accounting, billing, and project documentation processes in a fast-paced construction environment. This role is 100% on site and is ideal for someone with prior exposure to construction or project-based work who is interested in building a career in accounting, job costing, or operations.

This position will work closely with accounting, payroll, and project management teams to ensure financial documentation is accurate, organized, and audit-ready. While this role may assist with administrative needs, its primary focus is supporting accounting functions and operational workflows tied to active projects.

Key Responsibilities (include but are not limited to):

Accounting Support

• Collect, track, and reconcile American Express receipts and statements
• Assist with Accounts Payable (AP) documentation, coding, and entry support
• Assist with Accounts Receivable (AR) tracking, invoice support, and documentation
• Maintain organized digital and physical filing systems for invoices, work orders, and financial records
• Support job costing and project-based financial tracking efforts
• Assist with preparation and review of certified payroll reports and supporting documentation
• Partner with accounting and billing teams to ensure timely and accurate processing

Project & Documentation Support

• Maintain accurate and up-to-date project files, including contracts, work orders, and change orders
• Ensure all documentation is complete and audit-ready for internal and external requirements
• Support billing and contract documentation needs as projects progress
• Assist with data entry and system updates within accounting and project management systems

Operations Support

• Track vehicle tags, renewals, and compliance-related documentation
• Support department leaders with administrative needs tied to projects and accounting workflows
• Assist in improving and maintaining standardized processes across accounting and operations

What We’re Looking For:

• Prior experience in construction, accounting support, or project-based environments preferred
• Strong attention to detail and organizational skills
• Interest in developing accounting, billing, or job costing knowledge
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication skills and ability to work cross-functionally
• Proficiency in Microsoft Office (especially Excel, Outlook, and SharePoint)
• Dependable attendance and strong work ethic

Abilities:

• Possess all auditory, speaking, and communication capabilities
• Physical requirements include sitting, standing, walking, bending, twisting, climbing, pushing, pulling, and lifting up to 25 lbs., as well as seeing and reading
• All FSS employees are required to comply with our Substance Abuse Prevention Policy as a condition of employment. FSS may condition offers of employment upon taking and passing a post-offer/pre-employment drug screen.